Manage General Settings

ML Work Orders™ Users with Administrative Permissions have the ability to Manage District Settings. 

 

The page has been broken up into sections based on how the settings affect the system.

 

General - Shows all General settings related to the district

Work Orders - Shows all Work Order settings related to the district.

Inventory - Shows all Inventory settings related to the district.

Assets - Shows all Asset settings related to the district.

 

Manage District Settings

 

1.  Select Settings > Setup Items > General Settings. 

 

The Manage District Settings page will be displayed. 

Set up the Following Settings as Needed:

 

General Tab

 

Allow Sign in via Google

1. This is a Yes/No setting. If set to "No", then the "Log In with Google" button on the login page will be removed. This can be helpful if your district is leveraging SAML Or any other SSO that's not Google.

District E-mail for Contact Form:

1. Enter the email address of the person that should receive the contact forms from district staff members. Contact forms allow users to ask general questions regarding the use of ML Work Orders.

 

Email Reply Message:

 

1. Type a custom reply for when users reply to their email messages.

 

Fiscal Year Start Month:

 

1. Select the month your districts fiscal year starts

 

Include Buttons in Emails:

 

1. Select Yes if the Approve and Decline buttons can appear on the emails. Select No if they are not to be displayed.

 

Sales Tax:

1. Users can enter a default sales tax rate for all purchase transactions (can be changed when entering the purchase transaction). Leave this field blank and the sales tax rate to automatically populate when entering labor transactions.

 

Requests Tab

 

Allow Completion Date of WO default to last labor entry date on Request:

 

1. If this setting is set to “yes” the completion date of the work order will reflect the last labor date entered on the work order. This includes if a user adds labor while the work order is completed or closed.

 

2. If this setting is set to “No”, the completeion date will be date stamped based on the status being updated to complete (just like how it currently does)

 

Allow Edit on Completion Date in Request:

 

1. Selecting this to YES will allow users with the Edit permission to adjust the completion date.

 

Custom Note for Asset Field on Request Form

 

1. Adding a note here will display a message under the Asset Field on the Request form. 

 

Labor Rows on Print Work Form : 

 

1. Type in the number of rows you want to display on the "Print Work Order" form

 

Request IDs based on Fiscal Year:

 

1. Selecting this to yes will reformat your Request IDs numbers based on the fiscal year. Please click HERE to learn more.

 

Urgent Priority Message:

 

1. Type a custom message that will be displayed when a User selects "urgent" for a work order

 

 

Inventory Tab

 

Auto Calculate Inventory Unit Price: 

 

1. Setting this to yes will auto-calculate your inventory unit prices based on the overall cost for all inventory received. Then dividing by the current quantity of the inventory item. 

 

Note: If this setting is enabled, you will not be able to edit the inventory unit price since the unit prices will get set when receiving. 

 

Display Costs when submitting Inventory Requests: 

 

1. If the setting is set to "yes" then display the "Price" and "Total" columns in the confirm inventory request page.

 

Display Requested Delivery Date on Inventory Requests: 

1. If the setting is set to "yes" then display the "Requested Delivery Date" as a field in the confirm inventory request page

 

Require Budget Codes on Inventory Requests: 

 

1. Admins can force users requesting inventory to add a budget code to their request. Select YES if you would like it to be required. 

 

Asset Tab

 

Show EFR Sub-type: This enables the subtype field to display on assets that have specific asset types that can be linked to a more granular sub-type.

 

Use EFR Standard Fields: This enables our Standard Field features which apply additional fields and information to your asset types.

 

Asset Display Name: Select one of the following three options

 

Asset Name(Asset Type): Will Display the existing asset name along with the asset type selected

 

Client Name: Will display a custom client name based on the district's choosing

 

Client Name(Asset Type): Will display a custom client name based on the district's choosing along with the asset type selected.

 

Note: This change will affect how the asset name is displayed in ML Work Orders and ML Drawings. 

 

Below is an example of how an Asset will display in MLW with the client name. 

 

 

---