Manage Campus/Locations, Buildings, And Building Spaces – ML Work Orders

ML Work Orders™ Users with Administrative Permissions have the ability to Manage Campuses/locations, Buildings, And Building Spaces.

Manage Campus/Locations:

1. Select Settings > Setup Items > Manage Campus/Locations.

The Manage Campus/Locations page will be displayed.

2. Select the ( New Organization ) Plus Icon to add a new Campus/Location.

3. Enter the Campus/Location Name.

4. Select the Save button and repeat steps 1-3 for any new Campuses or Locations.

Note: The following message may appear if you use both MLW and MLD. "Please note that this change will also impact the settings on ML Drawings"

Manage Buildings:

1. Select Settings > Setup Items > Manage Buildings.

The Manage My Buildings page will be displayed.

2. Select the ( New Organization ) Plus Icon to add a new Building.

3. Enter the appropriate information for the building being created.

Note: The Building Number is related to assets. If the building has a specific building number. That number will automatically be associated with assets within that building.

4. Select the Save button and repeat steps 1-3 for any new Buildings.

Note: The following message may appear if you use both MLW and MLD. "Please note that this change will also impact the settings on ML Drawings"

Manage Building Spaces:

1. Select Settings > Setup Items > Manage Spaces.

The Manage Building Spaces will be displayed.

2. Select Actions > Add Space to create a new space.

3. Enter the appropriate information for the Space space being created.

Note: Use the Tool Tips regarding the Work Order and Inventory Checkboxes.

Building Area: you can associate spaces to an "area" within the building.

Include in Work Orders: If ALL Spaces inside the building have "Include in Work Orders" NOT checked - That building will not be displayed on the work order form.

Images: The following are supported image types for uploading images on a space in MLW

jpg,jpeg,gif,png,bmp,heif,jfif

4. Select the Save button and repeat steps 1-3 for any new spaces.

The following message may appear if you use both MLW and MLD. "Please note that this change will also impact the settings on ML Drawings.

Sorting Columns.

1. Select the column header to sort all spaces based on that specific column.

Note: The column will be highlighted in blue when it is being sorted on.

Filter Spaces.

1. By selecting the three vertical dots within the header, each column can be filtered further.

A menu will be displayed that allows you to filter specific selections within the selected column.

2. Select the checkbox next to each item you would like to filter on, and then select the Filter button at the bottom of the menu.

Adding Columns for filtering and sorting.

More columns can be added for additional filtering options. You can add columns by selecting the columns button ( ) at the top right of the page. Next, select a column you want to display and click the right arrow (in red).

If you need to remove a column, select the options you want to remove on the right-hand-side and choose the left arrow (in green)

Print QR Codes

1. Select Settings Setup Items Manage Spaces.

Viewing Work Orders based on a Space inside of MLW

Selecting the pencil icon () on a corresponding space will display the Spaces info. There is also a tab at the top labeled "Work Orders". Once selected, any Work Order associated with that space will display.

Viewing Assets based on a Space inside of MLW

Selecting the pencil icon () next to a corresponding space will display the Spaces info.

Additionally, there is a tab labeled "Assets" Once the tab is selected, any Asset associated with this Space will be displayed.

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