Manage Building Areas and Building Area Systems

If you have the Issues Module as part of your ML Work Order subscription (contact us if you would like to add on this module to your subscription), Manage Building Areas will become the central object we calculate a Facilities Cost Index (FCI) for once issues are logged for Building Areas.

To access Manage Building Areas, users will need to have the "manage site settings" admin permission. The Manage Building Areas can be found navigating from the left side menu Locations > Manage Building Areas

Manage Building Areas

Note: The following fields are calculated values

• Estimated Cost: Summed value of of the estimated cost of all open issues associated to this Building Area
• FCI (Facility Condition Index): Estimated Cost column divided by Replacement Cost Column
• Open Issues: A count of all open issues associated to the Building Area

Adding a Building Area

1. Select Actions > Add Area

2. Fill out the Building Area fields

• A Building Area can only be associated to one Building.
• Once Year Built and Useful Life is filled out, the Replacement Date will auto calculate for you. 
  • You can still modify the replacement date if you need to.
• Once Sq. Ft. is entered, and Cost Per Sq. Ft. is entered, the Replacement Cost will auto calculate for you. If you fill out Sq. Ft. and Replacement Cost, the Cost Per. Sq. Ft. will auto calculate for you.

Below is an example building area once all the fields are filled out.

3. Select Save

Adding Building Area Systems

You can start adding Building Area Systems right after you save a newly created Building Area OR selecting the edit icon () on the Manage Building Area Grid.

1. Select the Systems Tab

2. Select Actions > Add System

3. Fill out the Add Area System pop up

• System is a requirement for the building area system. The available Systems are from our adopted EFR (Electronic Facility Record) standard of systems
• Sub System is not required. The available Sub Systems are from our adopted EFR (Electronic Facility Record) standard of Sub Systems
• Name is not required. Name can be used as a means to customize your own System / Sub System.
  • If you fill out only System and Name fields, that will count as a custom System, if System and Sub System are filled out with the Name field, then that will count as a custom Sub System.
  • Utilizing the name field can be beneficial if you are tracking multiple iterations of the same System, System-Sub System combo.
    • For example, if you track your entire roof as System = Architectural and Sub System = Roofing and part of the roof is replaced, you can make a new Area system with same System and Sub System combo, but use the Name field to call out the specific part of the roof that was replaced.
• Year Built, Useful Life, Sq. Ft., Cost Per Sq. Ft., Replacement Cost, Replacement Date All of these fields values will default to the Building Area values. All of these fields can be edited still so you can have more accurate replacement cost information for your building area systems