ML Work Orders™ uses a series of Roles which contain specific Permissions to determine what aspects of the system a user can access and what they can do.  Each district can create custom names of the roles which they want to use and assign the appropriate permissions. 


For example: The Role of "Teacher" should be given Permission to submit a work order, but not assign that work order to facilities staff, etc.


To set this up while logged in as an Admin in ML Work Orders™:


1. Select Admin > District Setup > Manage Roles.


2. To add a new Role, click the Add Icon () or to edit an existing Role, select the B ()


The Manage Role page will be displayed.


3. Give the Role a name and assign the necessary Permissions.


  • Add Inventory to WOs: Gives the User the ability to add inventory items to work orders
  • Approve WOs – Can approve work order requests
  • Assign WOs to Others – Can assign work orders to other users
  • Bypass Approval – Can bypass the approval process when submitting work orders
  • Can be Assigned WOs – Can be assigned work orders to perform work
  • Close WOs – Can officially close out work orders
  • Complete WOs on Behalf of Others – Can complete work orders that are assigned to other users
  • Edit WOs – Can edit work order information
  • Enter Asset on WOs – Can link assets (Equipment) to work orders
  • Enter Budget Code on WOs – Can enter budget code information on work orders
  • Enter Labor on WOs – Can enter labor hours on work orders
  • Enter Purpose on WOs – Can enter a purpose for work orders
  • Manage Assets – Can add/edit assets within the system
  • Manage Inventory: Gives User the ability to Add, Edit, or Adjust inventory items
  • Manage PMs – Can add/edit PMs within the system
  • Manage Projectcs - Can manage projects within the system
  • Submit Work Order - Can submit work orders
  • View All WOs – Can view all work orders at a specific building
  • View Assets – Can view all assets within a specific building
  • View Inventory: Gives the User the ability to view inventory items, but does not allow them to edit these items.
  • View Labor Report – Can access the work order labor report
  • View PMs – Can view all PMs within a specific building
  • View WO Report – Can access the Work Order Report


4. Repeat Steps 1 - 3 for any other Roles you would like to set up.



NOTE: A user must log out and back in for any new role assignment to take effect.